Privacy Policy

Scope

This policy describes how information is handled through this DYC / JSC website. It covers the contact form, email enquiries, and the language preference stored in your browser. Other services linked from this site have their own privacy policies.

Information you provide

The contact form asks for your name, email address, subject, and message. If you email us directly, we receive the information you include. Provide only the information needed for your enquiry; do not send passwords, payment details, or unnecessary sensitive information.

Purpose and delivery

Your message is used to respond to your enquiry and manage related follow-up. The contact form sends your information through FormSubmit to dycjsc@gmail.com. The relevant DYC / JSC team members and the service providers involved in form delivery and email handling may process this information. Sending an enquiry does not subscribe you to a newsletter.

Browser storage and service providers

This site stores your selected language in local storage on your device. You can remove it through your browser settings. No advertising or analytics scripts have been added to this website. Hosting, email, and spam-protection providers may process technical information such as IP addresses and browser details for their services. FormSubmit may use cookies and a spam check when you submit a message.

Your choices and requests

You may browse without submitting the contact form. For questions about your information, or to request access, correction, or deletion of information you have sent us, email dycjsc@gmail.com. Please identify the enquiry concerned without sending unnecessary sensitive details. Any applicable recordkeeping requirements may affect a deletion request. Contact our team for information about how long a particular record is retained.

What happens when you contact us

Submitting the form sends the fields you complete to FormSubmit for email delivery; it is not a public comment or a public profile. You may be directed to a spam-protection check before delivery. Emailing us directly bypasses the website form service, but your message is still handled by email providers.

Your enquiry may include information about membership, volunteering, camp participation, or accessibility. Share only what is needed for the initial question. If more detail is necessary, ask the team how to provide it before sending medical documents, identity documents, or information about someone else.

Service-provider processing

The website, form service, spam protection, and email service are separate parts of the delivery process. Their providers may process information in locations outside your province or Canada under their own service arrangements and applicable laws. This policy does not promise Canadian-only storage or a particular provider retention period. Consult the provider policies linked below for more information.

Security and retention

No website or email system can guarantee complete security. Avoid including passwords, banking details, or sensitive documents in the general contact form. If you think you sent information to us by mistake, contact the team promptly and identify the message without repeating the sensitive information.

Enquiry records and provider copies may have different retention periods. This website does not publish a fixed deletion schedule for all records. When asking about retention or deletion, specify the approximate date and subject of your message so the team can identify the relevant records and explain any applicable retention requirements.

Language preference and external links

The saved language preference allows the English or French selection to carry across pages and future visits in the same browser. Clearing site data resets this preference. Instagram and Facebook links open separate services; visiting this website does not require signing in to either platform. Their own privacy practices apply when you use them.

Photos and privacy concerns

Our memories gallery and board page contain publicly visible photographs. If an image of you raises a privacy concern, email the page address, identify the image, and explain your request. Please do not send identity documents with your first message. A website change cannot guarantee removal of copies already saved or shared by other people or services.

Privacy questions and follow-up

Send privacy questions or concerns to dycjsc@gmail.com with “Privacy request” in the subject line. You may also ask us to stop optional follow-up about an enquiry. To protect your information, the team may need to confirm your identity or clarify which records you mean before responding to an access, correction, or deletion request.

External sites, photos, and policy updates

Following a social-media or other external link takes you to a separate service. Contact us if you have a concern about a photo displayed on this website. This policy may be updated when the website or its services change; the date above identifies the current version.